Procurement, Contracting and Payment Services

Payment and Insurance

Under the terms of this contract, all rentals must be paid by University or Research Corporation PCards or the WV State Travel Card in order to qualify for the credit card collision damage waiver programs (additional qualifications apply) in addition to Enterprise preferred rates and services. Individuals who do not have their own PCard may pay for their rental with a departmental PCard but these rentals will not be eligible for the credit card collision damage waiver coverage.

Automobile liability insurance coverage is provided by BRIM. Therefore, optional automobile liability coverage offered by Enterprise should not be purchased. If certain requirements are satisfied, claims for physical damage to a rental vehicle can be submitted to Visa or MasterCard. These requirements are specified in Appendices 3, 4, and 5, which can be found at the Risk Management website via the links provided below. Absent eligibility for auto physical damage coverage from Visa or MasterCard, claims will be submitted to BRIM, subject to a $1,000 deductible (when traveling on state funds), which must be paid by the department. Claims less than $1,000 that are not eligible for Visa or MasterCard coverage must also be paid by the department. Those traveling on WVU Research Corporation funding will be subject to a $2,500 deductible.

• Appendix 3: MasterCard Guide to Travel Card Benefits
• Appendix 4: MasterCard Guide to Benefits-WVU Research Corp PCard
• Appendix 5: VISA Guide to Travel Card Benefits

WVU employees (and authorized non-employee drivers) are generally advised not to purchase the optional collision damage waiver offered by Enterprise. Renters may purchase the collision damage waiver (CDW) if the rental vehicle is not covered by Visa or MasterCard, or if an unexpected $1,000 deductible expense would cause undue financial hardship for the department.

Use of rental vehicle companies other than Enterprise is discouraged, as is payment with other than the State Travel Card, State PCard, or Research Corporation PCard. In circumstances where no alternative exists, please contact Risk Management for assistance in making the correct insurance coverage decisions for your rental.

Risk Management has developed a chart to assist you in making the correct rental vehicle insurance decision. This chart can be found on the Risk Management website via the following link.

• Appendix 2: Rental Vehicle Collision damage Waiver Purchase Guidelines

Employees and non-employees are permitted to rent and drive a rental vehicle (subject to Enterprise minimum eligibility requirements) if given permission to do so is granted by the Dean or Director ( Dean, Director, or Designee Authorization Form ) of the department responsible for rental of the vehicle.

If You Have An Accident

1. Contact Enterprise as soon as possible at 1-800-736-8227 (1-800-RENTACA)
2. Contact WVU Risk Management at 304-293-8441
3. Complete the Rental Vehicle Auto Accident Form that can be found on the Risk Management website via the following link:

• Appendix 1a: What you should do if you have an Auto Accident-Rental Vehicle

This form should be carried with each driver of a rental vehicle. Enterprise branch offices have been given a supply of these forms which the driver can request at the rental counter.